Job Title: Facilities Manager
Status: Part-time, hourly, non-exempt
Location: The Center at West Park, 165 W 86th Street, New York, NY 10024
Schedule: 20 hours per week during business hours (9am-5pm, Mon-Fri) plus occasional additional evening and weekend hours. Consistent weekly schedule to be set based on job requirements and applicant’s availability.
Reports to: Managing Director
Supervises: Porter staff
Key relationships: Artistic Director, Technical Director, CWP resident artists, renters, and tenants
Compensation: $25 per hour ($26,000 per year). Paid time off for vacation, health, and holidays.
Timeline: We will begin reviewing applications on September 13. Applications will remain open until we have received applications from a pool of qualified candidates who are representative of NYC’s diverse population. Anticipated start date: October 12.
WHO WE ARE
The Center at West Park (CWP) is a non-profit community performing arts center based in the historic West Park Presbyterian Church, a New York City landmark. We present engaging and boundary-pushing early-career and established artists through our artist residency programs, provide affordable rental space for artists to develop their work, and steward the restoration of our historic home’s landmark exterior. CWP is led by Artistic Director Zachary Tomlinson and Managing Director Natasha Katerinopoulos.
We are building a welcoming and inclusive community that spans diverse points of view; cultural, ethnic, and socioeconomic backgrounds; national origins and immigration statuses; ages, abilities, orientations, and gender identities; and religious and spiritual affiliations (or none at all). We call the diverse members of our community into relationship through our shared commitment to creative and intellectual expression.
The Center at West Park is an equal opportunity employer committed to providing a working environment that is free from discrimination and discriminatory practices. Discrimination on the basis of race, color, sex, gender identity, sexual orientation, religion, creed, national origin, age, ancestry, veteran status, military service, or any other legally protected status is contrary to our principles and our policies. We practice nondiscrimination in employment, including recruitment, selection, job assignment, pay, benefits, training, transfer, promotion, and termination. We strive to include individuals from all backgrounds in our workplace and encourage people from underrepresented groups to apply for all available positions. We will make reasonable accommodations for qualified individuals with known disabilities consistent with our obligations under the law.
WHO YOU ARE
We are looking for a reliable and experienced person inspired to provide excellent spaces and service to the artistic community of New York City to join our team as our Facilities Manager. This person will be responsible for maintaining continuous building-wide safety, cleanliness, organization, and compliance standards. Reporting to the Managing Director, this person will work with the administrative staff and provide support for artists, renters and tenants of CWP.
We are seeking a pool of qualified applicants as diverse as New York City. People from historically under-represented communities, including Black and Indigenous people and people of color; LGBTQ, non-binary, and gender non-conforming people; and people with disabilities, as well as people who have been disproportionately affected by the COVID pandemic, are strongly encouraged to apply.
The Center at West Park is located inside West Park Presbyterian Church, a NYC historic landmark built in 1889. The building is on the northeast corner of Amsterdam Avenue and W 86th Street in the heart of the Upper West Side neighborhood in Manhattan. Inside, the building includes the soaring Sanctuary Space, configured as a performance venue with a raised performance platform, pew seating, and theatrical lighting system. The building also includes the three-story Community House, which provides studio and office space for the Center, the WPPC congregation, our long-term tenant companies Noche Flamenca and the Russian Arts Theater & Studio, and numerous other individual artists and community groups.
We are working toward the repair, preservation, and partial restoration of our home’s landmark exterior. The building is currently surrounded by a sidewalk shed.
SCOPE AND RESPONSIBILITIES
The Facilities Manager will be the onsite monitor for building, equipment and IT issues, troubleshooting issues and coordinating repairs as needed. This person will supervise porters and maintenance staff, coordinate with vendors and contractors, manage building access, order maintenance and cleaning materials and supplies, manage technical and maintenance equipment inventory, manage building signage, and ensure compliance with all building- and safety-related regulations, requirements, and policies. In collaboration with the Managing Director, this person will help ensure Covid-19 health protocols are followed.
- Open the building on a daily basis, Monday through Friday, at 9:00 AM
- Attend weekly staff meetings
- Manage keycard access
- Supervise daily cleaning of interior and exterior spaces
- Order cleaning and maintenance supplies and Personal Protective Equipment (PPE)
- Ensure hand sanitizing and disinfecting stations are maintained
- Supervise porter staff and tracking their weekly hours
- Coordinate with staff, artists, renters, and tenants for load-ins, load-out, and other facilities and production projects as needed
- Coordinate with facilities vendors and contractors, including phone and internet, plumbing, electrical, elevator, fire safety, and pest control
- Provide access and up-to-date logs for city inspectors, including FDNY and DOB
- Weekly building-wide survey to catalogue any maintenance issues, schedule repairs, and update maintenance log. Assign janitorial tasks including but not limited to the following: trash and recycling removal, mopping and vacuuming, bathroom cleaning, window cleaning, and restocking of cleaning supplies
- Coordinate and perform building cleaning and maintenance projects when needed such as trash and recycling removal, sweeping and mopping, painting & minor repairs, lightbulb replacing & ordering, maintain inventory of paint & repair supplies
- Provide departmental assistance with deliveries of packages, sets, props, and other production-related needs as directed by the Managing Director
- Adjust boiler control for temperature in building during heat season as needed
- Schedule piano tuning every 3-6 months
- Organize and maintain stock of folding chairs and tables and other equipment in designated spaces
- Experience managing or maintaining the facilities of a performing arts venue, church, community center, or similar building
- Reliable, honest, and respectful
- Excellent organizational skills
- Committed to safety and cleanliness
- Strong problem-solving and conflict resolution skills
- Strong verbal and written communication skills
- Strong computer and information technology (IT) skills
- Ability to work individually and collaboratively with staff
- Ability to maintain confidentiality about the institution, its donors, and its staff
- Available at least 4 hours per day between 9am and 5pm, Monday through Friday
- Available to work occasional nights and weekends
- Frequently ascends stairs and ladders
- Occasionally moves equipment up to 50 lbs
Bonus points for:
- Experience managing or supervising a team
- Carpentry and painting skills
- Passion for theater, dance, music, and other performing arts
- Experience managing or maintaining the facilities of a landmark or historic building
- Familiarity with stage lighting, sound, and other technical equipment
Candidates are invited to send a cover letter, resume, and two professional references (no phone calls please) to firstname.lastname@example.org. Please use the subject line: “Facilities Manager.”
We will begin reviewing applications as of September 13, 2021 and will conduct interviews in September. Expected start date: October 12.
Applications will remain open until we have received applications from a pool of qualified candidates who are representative of NYC’s diverse population and a candidate is chosen.